Full digital platform for a Saudi signage operator In production.
We designed and engineered QUBIXSA's public website (Arabic & English), automated invoicing pipeline, and internal admin dashboard — replacing manual quoting, billing, and ops tracking with one connected system.
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The Challenge
Manual operations at breaking point.
QUBIXSA was managing their entire signage operation — quoting, invoicing, client communication, and project tracking — through a combination of WhatsApp messages, Excel spreadsheets, and manual email chains. There was no public-facing website, no centralised client portal, and no way for their sales team in Riyadh to generate accurate quotes without calling the operations office. Every invoice was manually typed, every project status was tracked on paper, and every client interaction relied on someone remembering to follow up.
Our Approach
Systems thinking, not just code.
We treated this as a full systems architecture engagement, not just a website build. We started with a 2-week discovery phase mapping every operational friction point — from how quotes were generated to how invoices were tracked to how projects moved from signed contract to installed billboard. From there, we designed three interconnected systems: a bilingual marketing website to establish digital presence, an automated invoicing engine to eliminate manual billing, and an internal admin dashboard to give the team real-time operational visibility across their entire portfolio.
Scope & Deliverables
Three interconnected systems.
Bilingual Marketing Website
A high-performance, SEO-optimised marketing website with full Arabic and English support — including RTL layout, localised content, and culturally appropriate design patterns for the Saudi market.
- Full RTL Arabic layout with bidirectional text support
- Dynamic service catalogue with interactive project gallery
- SEO-optimised for Saudi digital signage search terms
- Mobile-first responsive design across all breakpoints
- Integrated contact forms routed to CRM
Automated Invoicing System
A custom invoicing engine that generates, sends, and tracks invoices automatically — replacing the entirely manual billing process that was costing the team 15+ hours per week.
- One-click invoice generation from project data
- Automatic PDF rendering with company branding
- Payment tracking with overdue notifications
- Stripe integration for online payment collection
- Automated monthly billing reports to management
Admin Dashboard & Ops Hub
A centralised internal dashboard giving the operations team real-time visibility into every active project, pending invoice, and client interaction — replacing scattered spreadsheets with a single source of truth.
- Real-time project status board with drag-and-drop
- Client communication log and history timeline
- Revenue analytics and pipeline forecasting
- Team task assignment and deadline tracking
- Role-based access control for different team members
Architecture
How the systems connect.
A simplified view of the data flow — from client inquiry to automated invoice.
Results
Measurable outcomes.
Eliminated
Manual invoicing
AR + EN
Site languages
Single Dashboard
Ops visibility
< 30 seconds
Invoice processing
15+ hrs/week
Admin hours saved
99.99%
System uptime
“Archons replaced our entire manual workflow in under 6 weeks. We went from spreadsheets and WhatsApp invoicing to a fully automated system that runs itself. Our team now focuses on sales instead of admin.”
Operations Director
QUBIXSA, Riyadh
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